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Xerox helps Kirklees Council create a new centralised print and mail service

Kirklees Council’s Document Solutions design, print and mail facility, now one of the largest print and direct mail houses in Yorkshire, has today announced Xerox UK as its preferred High Volume digital print equipment supplier. As part of a five-year agreement, Document Solutions will use Xerox equipment to improve communications with the public through the production and distribution of personalised, on-demand documents.

As of September 2008, Document Solutions began completely managing all of the council’s design, print, mailing and distribution services and has the capability to provide print services to other public sector organisations. Document Solutions will use colour and monochrome Xerox printers to create and distribute council tax forms, payroll, benefit statements, booklets, posters, newsletters, committee reports and training manuals that will assist in fulfilling the council’s four strategic objectives –Green, Young, Diverse and Economically Strong.

Kirklees Council awarded Xerox the five-year contract via a tender process using the Office of Government Commerce (OGC) buying solutions framework. As part of this deal, Xerox will supply Document Solutions with a variety of high-volume colour and monochrome digital print production equipment, including a Xerox iGen3 Production press, Xerox DocuColor 700, Nuvera 120 and 4127FFPS. All machines will enable Kirklees Council to personalise short-run materials and will be supported by print workflow software known as Xerox FreeFlow.

Consolidating Kirklees Council’s print facilities is not only more cost effective, but also reduces the council’s impact on the environment. By introducing high-end print-on-demand services, Document Solutions will help the council to reduce the total volume of print materials produced and drive down print-related waste.

Oliver Renshaw, Manager of Document Solutions, said, “We are really excited about our recent relocation to new premises. The facility allows us to offer a ‘one-stop-shop’ for the design, print and distribution needs of Kirklees Council. Xerox genuinely listened to our needs and then offered the best equipment, workflow, service and support. As a result, the new equipment and partnership with Xerox puts us at the leading edge of print technology.”

Peter Taylor, director, Production and Graphic Arts, Xerox UK added, “Kirklees’ Document Solutions organisation is taking a leadership role by adopting the latest digital print applications, such as personalisation and on-demand printing. As a result, Document Solutions will be better placed to create more personalised materials that will resonate with the diverse public community of Kirklees. At the same time, the consolidation of print activity into a single organisation means that the council will naturally cut back on the total amount of print and waste produced – leading to a greener organisation.”

The high quality digital print on demand service at Document Solutions will work in tandem with the council’s rationalisation of its desktop printing so that there are more cost effective print runs. This new print on demand strategy is expected to create significant costs savings over the next five years.

About Xerox Europe

Xerox Europe, the European operations of Xerox Corporation, markets a comprehensive range of Xerox products, solutions and services, as well as associated supplies and software. Its offerings are focused on three main areas: offices from small to large, production print and graphic arts environments, and services that include consulting, systems design and management, and document outsourcing.

Xerox Europe also has manufacturing and logistics operations in Ireland, the UK and the Netherlands, and a research and development facility (Xerox Research Centre Europe) in Grenoble, France. For more information visit, www.xerox.com

Xerox helps Kirklees Council create a new centralised print and mail service



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